New Patient Information
Getting Started With OTA
Beginning therapy can feel like a big step, but we make the process as simple and supportive as possible. Every new family starts with our Initial Intake Form. Once you submit the form, our team will schedule your complimentary phone consultation with a senior clinician. During this 15–30 minute call, you’ll have the chance to share your concerns, ask questions, and learn what the best next steps may be for your child.
To make the best use of time during your consultation, we recommend completing the Developmental History Form and sending it in prior to your intake call. If an evaluation is recommended following the call, this form will already provide valuable background information to guide the evaluation and treatment planning process for your child.
What to Expect
Evaluations are typically one hour, though some occupational therapy evaluations may last longer depending on your child’s needs. Following the evaluation, you’ll receive a written report that explains your child’s strengths, areas of need, and our recommended treatment plan.
Therapy sessions are play-based, engaging, and tailored to your child’s unique needs. Parents play a crucial role in supporting progress at home. At the end of each session, your child’s therapist will meet with you to review what was worked on and share simple activities to help your child keep building those skills between sessions.
Accepted Insurance
We are in-network with:
- Mass General Brigham (MGB)
- Harvard Pilgrim Health Care
- Health Plans Inc.
- United Health Care HP Passport Plans only
- Blue Cross Blue Shield
- Cigna (speech therapy only)
Note: We do not accept MassHealth or MassHealth-affiliated plans. If you have questions about your coverage, our front office staff will be happy to help.
Forms for New Patients
To get started, please complete the initial intake form. If you’ve already had your consultation and our clinician has asked you to complete an additional form, you’ll find it below. If you downloaded any forms, you may upload completed forms here.
Initial Intake Form
Required for all new clients; helps us schedule your complimentary consultation.
General Medical History Form
Complete if an evaluation for speech or occupational therapy is recommended.
OT Developmental History Form
Complete if an evaluation for occupational therapy is recommended.
Speech Developmental History Form
Complete if an evaluation for speech therapy is recommended.
Attendance and Cancellation Policy
Required to understand our policy on attendance and cancellations.
Downloadable Forms
Attendance and Cancellation Policy
Thank you for choosing Occupational Therapy Associates Wakefield & Bedford (OTA) to provide exceptional care for you and your child. We know that consistent weekly attendance is crucial for maintaining progress in therapy and preventing regression of skills. To ensure that each client receives the best possible care, we schedule sessions on the same day and time each week. We kindly request that clients only accept time slots if they are able to attend regularly on that day and time.
We appreciate that emergencies can arise, but please understand that missed appointments not only impede your child’s progress, but also cause business disruption and cost for OTA. As our therapists dedicate time to preparing for each session, we ask that clients make every effort to attend their scheduled sessions on time and on a regular basis, and provide adequate notice when they cannot attend.
Clients are required to maintain a 75% attendance rate in a 4-week span. If this cannot be maintained we may place you back on our waiting list until a more consistent appointment time becomes available for your child. OTA reserves the right to discharge your child if they are not attending their weekly appointments consistently.
The following fees will apply for cancellations as of June 1, 2023:
- Cancellation calls received by the office (ext 0) or to otinfo@otakids.com before 8 am on the day of your appointment will not incur any charge. Please do not email therapists directly. Cancellation emails only sent to therapists may result in a charge.
- Cancellation calls or emails after 8 am on the day of your scheduled appointment will result in a $35 cancellation fee.
- Missing an appointment without calling ahead will result in a $75 no-show fee
If you have any questions regarding these policies, please let our administrative staff know.
Take the First Step Today
The path to your child’s success can start today. Simply complete our short intake form to schedule your complimentary consultation with one of our senior clinicians to get reassurance, expert guidance, and a clear plan for next steps. Together, we’ll find the right path for your child and help them build the skills and confidence they need for a lifetime of success.